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New Futures' ability to attract and retain a highly effective and committed staff is key to our ability to achieve our mission and accomplish our goals. New Futures is an equal opportunity employer. We value an inclusive workplace which is designed to help all employees reach their goals and support the health and well-being of New Hampshire.
Bookkeeper/Administrative Assistant
Title: Bookkeeper/Administrative Assistant
Reports to: New Futures Vice President of Finance and Operations
New Futures is New Hampshire’s leading nonpartisan, nonprofit, health policy and advocacy organization, that advocates, educates and collaborates to improve the health and wellness of all New Hampshire residents through policy change.
We are seeking a detail-oriented Bookkeeper/Administrative Assistant to assist in all aspects of New Futures administrative and event planning needs, and to assist the current bookkeeper with our shared service clients. This is a part-time, non-exempt position based in Concord, NH.
Primary Duties and Responsibilities:
Bookkeeping Duties
- With the Vice President of Operations and Finance and Bookkeeper, participate in management of New Futures Accounting Software
- Prepare checks to corresponding invoices on a weekly basis
- Record cash receipts/bank deposits
- Prepare a monthly reconciliation of every bank account
- Conduct periodic reconciliation of all accounts to ensure their accuracy
- With the Vice President of Finance and Operations, participate in the organization’s annual audit
- Maintain an orderly accounting system, including the chart of accounts
- Input the budget into QuickBooks annually
- Enter payroll into accounting software
- Maintains filing for deposits and bank reconciliations
- Work with new and existing clients in New Futures Shared Services program, and complete duties as assigned
- Other duties as assigned
Administrative Assistant/Event Planning Duties
- Manage and maintain the President & CEO’s calendar
- Assist with meeting scheduling, logistics, preparation, note taking and follow-up, as needed
- Provide logistics and support for retreats, business meetings, annual meetings and events
- Provide general support including copying, mailing, filing and retrieving daily mail
- Prepare, enter or proofread data in any format, as requested by the Vice President of Operations and Finance
- Set up procedures or checklists to maintain supplies for the entire office, including specific materials needed by teams, and do a weekly order when needed
- Support workgroups and committees as assigned by the Vice President of Operations and Finance
- Support Training Director in fulfilling the Training Materials Request Form
- Serve as contact for phone inquiries from the general public, stakeholders, funders, etc.
- Organize and maintain paper filing system and electronic files of necessary information
- Execute mass mailings, as necessary
- Set up and break down conference room for meetings
- Other duties as assigned
Qualifications
Minimum requirements for this position include:
- An Associate's degree in Accounting or Business Administration, with 4 years equivalent business experience, or a Bachelor’s degree in Finance, Accounting or Business Administration with 2 years equivalent business experience.
- Solid understanding of basic bookkeeping and generally accepted accounting principles.
- Proven ability to calculate, post and manage accounting figures and financial records.
- Excellent interpersonal skills to serve New Futures shared service clients.
- Well organized and eager to problem-solve internal and external office-related issues
- High degree of accuracy and attention to detail.
- Strong administrative and organizational skills
- Ability to function under pressure and meet strict deadlines
- Demonstrated ability to work effectively as part of a high functioning professional team
- Excellent written and verbal skills
- Proficiency in the Microsoft Office Suite and QuickBooks are essential
- Excellent critical thinking skills
Hours: This is a part-time, hourly, non-exempt position at 22.5 hours per week, which may be flexible at times.
Compensation & Benefits: New Futures offers competitive part-time benefits including: Life insurance; 403(b) retirement 5% salary match after 1 continuous year of employment; paid time off for individual holidays; sick, vacation and personal time; cell phone reimbursement; remote work options (as reasonably feasible based on position and nature of work); and, ongoing professional development opportunities, among others. Starting hourly wage for this position is $19 per hour.
Application Process:
To Apply: Please email a cover letter and resume to April Arel, New Futures’ Vice President of Finance and Operations, at the following address – aarel@new-futures.org. E-mail applications with attachments in Microsoft Word or PDF format only. We do not accept phone inquiries regarding the position; please do not call. The position will be open until filled.